Alma Publishing Profile FAQ

Modified on Sat, 14 Oct, 2023 at 10:52 PM

How often are our holdings updated once we activate the publishing profile?

Holdings are updated weekly on an automated basis for Alma libraries. The updates run beginning each week on Sunday, though it may take 1-2 days to fully complete all libraries.

To ensure the weekly updates are as current as possible, please ensure the BrowZine publishing profile in Alma is set to run every Saturday.

A library is welcome to contact support at any time to request a manual update, such as after making an important collection change. In the case of a manual update, please first manually "Run" the publishing profile in Alma and then send an email to to request we harvest in the newly published data.

Why are the recommended parameters for defining the content set "Electronic Titles' and not "Electronic Portfolios"? The latter returns more records.

Customer Question: In step 3 on this page we were surprised to note that the recommended parameters for defining the content set are: "Electronic Titles where All titles (Material Type equals "Journal")." Why is it not: "Electronic Portfolios where All titles (Material Type equals "Journal")"?

Answer: Each TITLE in Alma is made up of one or more PORTFOLIOS. A portfolio represents where that title can be accessed (i.e. Wiley Complete & EBSCO Academic Source Complete would be an example of TWO portfolios for one title - Journal of Ecology, etc.)

However, when we connect to Alma through OAI-PMH and ask for the journal records, part of the publishing profile automatically feeds us this portfolios for each title. So while this concern is understandable (that we would want to know all available sources for a title), it's not relevant here since we do indeed get this information via the publishing profile already.

How do I create the Set if it does not yet exist?

ALMA does not allow the creation of a new set from within the OAI publishing profile setup screen. You therefore need to do that in the Manage Sets area. We suggest opening up a new tab to do this so that you can leave the publishing profile setup screen open. 

Please refer to the below-linked ALMA documentation on how to create a new set, but you can find that area by going to Admin > Manage Jobs and Sets > Manage Sets. The type of set you'll be setting up is a Logical set with the Resource Management content type. So look for the Creating Logical Sets section, as well as the Resource Management Sets section for the appropriate instructions and information.